As a landlord, you’ll inevitably encounter situations where your tenant gives notice to end the tenancy. While this can be a stressful time for both parties, having a checklist can help you manage the process more effectively and ensure a smoother transition.

In this blog post, we’ll provide you with a comprehensive checklist for when your tenant gives notice to end the tenancy. We’ll cover everything from reviewing the tenancy agreement to scheduling a move-out inspection, discussing deposit return, notifying utility companies and service providers, and advertising the property.

Free Landlord Resources

1. Review the Tenancy Agreement

The first thing you should do when a tenant gives notice is to review the tenancy agreement. Check the notice period and any other relevant details, such as the tenant’s responsibilities for cleaning and repairs. If you can’t find the agreement or if it’s unclear, seek professional advice to avoid any legal disputes.

2. Schedule a Move-Out Inspection

Scheduling a move-out inspection is crucial to ensure that the property is returned to you in the same condition it was when the tenant moved in. It also provides an opportunity to identify any damages or cleaning issues that need to be addressed. During the inspection, be sure to take photos or videos and document any issues to support your claims if you need to make deductions from the tenant’s deposit.

3. Discuss Deposit Return

Returning the tenant’s deposit is an important part of the process. Make sure you follow the proper procedures and timelines for returning the deposit, and be transparent about any deductions you make. You’re legally required to protect the deposit through a government-approved scheme, so ensure that you comply with these obligations.

4. Notify Utility Companies and Other Service Providers

When a tenant gives notice, it’s essential to notify utility companies and other service providers, such as the council, of the change in tenancy. This will help prevent any unnecessary charges or delays, such as unpaid bills or mistaken charges. Common companies to notify include gas, electricity, water, internet and TV providers, as well as the Royal Mail.

Advertise the Property

As soon as you know that the property will be available, it’s important to start advertising it to minimise any void periods and potential loss of income. Make sure you present the property effectively, including clear and detailed photos, an accurate description, and information on the local area. Be prepared to handle inquiries from potential new tenants, and conduct thorough tenant screening to ensure you find the right tenant for your property.

Conclusion

In conclusion, having a landlord checklist for when your tenant gives notice to end the tenancy can help you manage the process more effectively and avoid any legal disputes. Remember to review the tenancy agreement, schedule a move-out inspection, discuss deposit return, notify utility companies and service providers, and advertise the property. If you’re unsure about any legal requirements or obligations, seek professional advice to protect yourself and your property.

Free Landlord Resources