What is a Routine Visit and how to use them

Maintaining a good relationship with your tenants is essential. Conducting routine visits is an effective way to achieve this while keeping your rental property in top condition. In this blog post, we’ll explain what a routine visit is, why it’s important, and how you can use them to your advantage as a landlord.

What is a routine visit?

A routine visit is an inspection of a rental property by the landlord or property manager to ensure it is being maintained and cared for in accordance with the lease agreement and any applicable laws. These visits can occur every 3-6 months, but it’s crucial to check the lease agreement and local laws to determine the specific requirements for your area. Additionally, most jurisdictions require landlords to provide tenants with notice before entering their rental property for a routine visit. This notice period may vary, but it’s typically 24-48 hours in advance.

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Why are routine visits important?

There are several reasons why routine visits are important for landlords. Firstly, they allow you to identify any maintenance issues and address them before they become bigger problems, which can save both time and money in the long run. Secondly, routine visits provide an opportunity for landlords to communicate with their tenants, address any concerns or questions they may have, and build a positive relationship with them. Thirdly, they can help identify potential issues before they become major problems, such as leaks, pest infestations, or safety hazards. Finally, routine visits can help ensure that the rental property is in compliance with all applicable laws and regulations, such as building codes, health and safety requirements, and environmental regulations.

How can you use routine visits to your advantage?

As a landlord, conducting routine visits to your rental property can be an effective way to manage your investment and ensure your tenants are satisfied. Here are some ways you can use routine visits to your advantage:

By conducting regular visits and communicating effectively with your tenants, you can build a positive relationship with them. This can lead to increased tenant satisfaction and better tenant retention. When tenants feel valued and heard, they are more likely to renew their lease and recommend your property to others.

Routine visits can help identify any potential issues before they become major problems. By catching issues early, you can save yourself time and money in the long run.

By conducting routine visits, you can show your tenants that you care about the condition of the property and their well-being. This can lead to increased tenant satisfaction and trust. Tenants want to know that their landlord is committed to maintaining the property and keeping it in good condition.

Routine visits provide an opportunity for landlords to address any concerns or questions that their tenants may have. By listening to their concerns and taking action to resolve them, you can help build trust and foster a positive landlord-tenant relationship.

Routine visits can help ensure that your tenants are complying with the terms of the lease agreement and that the rental property is in compliance with all applicable laws and regulations. This can help you avoid potential legal issues and maintain a positive reputation in the community.

Tips for conducting a successful routine visit

Schedule the visit at a convenient time for the tenant

Try to schedule the visit at a time that is convenient for the tenant, such as during regular business hours or when they are already at home. Avoid scheduling visits during times when the tenant is likely to be busy or unavailable.

Be respectful of the tenant’s privacy

Respect the tenant’s privacy by avoiding entering their personal living spaces, such as bedrooms or bathrooms, unless it’s necessary for the inspection. Always knock before entering a room, and give the tenant ample notice before the visit.

Make a checklist of items to inspect

Create a checklist of items to inspect during the visit, such as smoke detectors, appliances, and plumbing fixtures. This will help you stay organised and ensure you don’t miss anything important.

Take photos or notes of any issues

Take photos or notes of any issues that need to be addressed, such as leaks or damages, and follow up with the tenant after the visit. This will help you remember what needs to be fixed and ensure you follow through on any necessary repairs.

In conclusion, routine visits are an important tool for landlords to manage their rental property and maintain a positive relationship with their tenants. By following these tips and being proactive, you can ensure your property stays in good condition and your tenants remain satisfied.

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Free Instant Valuation

See how much your property could get in rent.

Fee Saving Calculator

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Yield calculator

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Compliance checklist

Make sure your buy-to-let property remains legal.

Compliance Guide

Download your complete landlord compliance guideĀ 

Meet Sam your local Expert

Sam has a wealth of experience across the private landlord and Build to Rent sectors. He has advised a wide range of clients across the whole of London on how to find great tenants, improve their assets and effectively market their properties for the best returns.

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